A busy mid-size litigation law firm is seeking an experienced Litigation Secretary (also known as Legal Secretary, Practice Assistant, or Practice Specialist) for a Temp-To-Hire opportunity in either the San Francisco or Sacramento office. This role is strictly litigation support and not a paralegal position. The ideal candidate is detail-oriented, highly organized, and experienced supporting attorneys in a fast-paced litigation practice.

NOTE: THIS IS A TEMP-TO-HIRE ROLE.

Responsibilities

Document Preparation, Filings & Trial Support

• Prepare legal documents using proper formatting and in accordance with local, state, federal, and appellate court rules
• Handle e-filings and occasional hard-copy filings with courts
• Prepare and timely send correspondence and client documents
• Assist with trial preparation tasks, including document organization and production support
• Keep current with insurance litigation guidelines

Calendaring & Deadline Management

• Calendar all litigation events and deadlines using ProLaw and Microsoft Outlook
• Calculate and track legal deadlines in accordance with statutory local, state, federal, and appellate rules
• Schedule conference rooms, depositions, and client meetings, including arranging technology needs

Case Management & ProLaw Support

• Update matters in ProLaw using correct codes, categories, party names, and filing information
• Save client-related documents and emails into ProLaw accurately and consistently
• Knowledge of ProLaw is a strong plus

File & Administrative Management

• Maintain accurate, up-to-date electronic case files
• Open and close files in compliance with firm policy and legal requirements
• Process invoices and submit to accounting for payment
• Copy, scan, print, fax, and electronically manage documents as needed

Communication & Coordination

• Communicate professionally with clients, vendors, and opposing counsel
• Provide regular status updates to attorneys and confirm task priorities as needed
• Perform additional duties as required based on practice needs and workload demands

Qualifications

• Prior experience as a Litigation Secretary / Practice Assistant / Legal Secretary required
• Strong knowledge of litigation document formatting, filing procedures, and calendaring
• Experience calculating legal deadlines using local, state, federal, and appellate rules
• Familiarity with ProLaw strongly preferred
• Excellent organizational, problem-solving, and attention-to-detail skills
• Strong communication, grammar, proofreading, and time-management abilities
• Proficiency with Microsoft Outlook and document management systems
• Experience with Kofax Power PDF or Adobe Acrobat is a plus

Work Environment

• Temp-to-Hire opportunity
• Location: San Francisco
• Fast-paced, litigation-focused practice
• Collaborative professional environment supporting multiple attorneys

Compensation

• Competitive hourly rate (commensurate with experience)

Please submit your resume for confidential consideration.